Do Business with Us
CAPCOG often seeks vendors to complete work for the agency or assist local governments through its own grant processes. It does so by using several different forms of solicitation to find a pool of vendors and select a qualified contractor for the work. Common forms of solicitations include: Request for Applications (RFAs), Request for Information (RFIs), Request for Bids (RFBs), Request for Proposals (RFPs), and Request for Qualifications (RFQs).
Prospective vendors should only contact CAPCOG staff when instructed by a published request as CAPCOG can only accept unsolicited proposals in situations that would not be subject to competitive bid.
The solicitation process as well as other CAPCOG purchasing processes are outlined by CAPCOG’s Procurement Policy.
RFQs
RFQ – Electrical Services
The Capital Area Council of Governments (CAPCOG) is requesting qualifications from qualified and experienced electrical service firms to provide electrical services at the 30 emergency communications centers (ECCs) or public safety answering points (PSAPs) throughout the 10-county CAPCOG region — Bastrop, Blanco, Burnet, Caldwell, Fayette, Hays, Lee, Llano, Travis, and Williamson counties.
Staff Contact: Andrew Hoekzema
Submission Deadline: 1 p.m. June 14, 2024
Questions Deadline: 5 p.m., May 31, 2024
Submission and questions must be emailed to [email protected] with “Attention: Electrical-RFQ” in the subject line.
Download the RFQ’s attachments:
Attachment A – Sample Contract,
Attachment B – CJIS Access Policy,
Attachment C – Certifications
Get the Certificate of Interested Parties Form – Form 1295. (Form 1295 information is on the Texas Ethics Commission’s website.)
RFAs
CAPCOG assists the state in selecting recipients for several funding opportunities, generally on an annual funding cycle. It also conducts its own application process for pass-through funding opportunities when CAPCOG receives the money directly from the state or the federal government. In most cases, those funding opportunities can found in the Funding & Grants section of this website.
To help facilitate a better and more effective grant process that attempts to ensure money allocated for the region stays in the region, CAPCOG also tracks its grant recommendations and what was awarded.
CAPABLE Program Contactors – Open until funding expires
CAPCOG, working as the Area Agency on Aging of the Capital Area, is accepting qualification-based applications for its Community Aging in Place-Advancing Better Living for Elders (CAPABLE ) Program contracting positions. CAPABLE is a evidence-based home intervention for older adults created by Johns Hopkins University, that partners occupational therapists, registered nurses, and home repair professionals with older adults to improve their quality of life at home and help them age in place. The available contractor positions are listed below and contain links to each positions’ scope of work and application. Each position has it one unique application and contract.
Occupational Therapists
Occupational Therapists (OTs) will be part of a team of OTs and registered nurses (RNs) providing in-home visits to identified older adults in Bastrop and Caldwell counties. Clients in the program receive six visits from an OT and four from an RN, as well as services from a home repair professional. CAPABLE is unique in that it is client-driven; participants set their own goals with the assistance of OTs and RNs. An ideal candidate has experience performing in-home visits with older adults and is committed to assisting the client to set their own goals. A bachelor’s degree in Occupational Therapy and licensure in the state of Texas are required. Training in the CAPABLE model is provided. Link to more information about the CAPABLE model or contact Sherry Wright.
This position with be for a one-year contract, 20 to 30 hours a week, with the ability to extend.
Read the complete scope of work, the contract term, and application form.
Salary: $61.00 per hour
Submissions: A completed application form and resume to [email protected] with “CAPABLE OT Position” in the subject line.
Deadline: CAPCOG is continually looking for contractors to support this function, please feel free to complete the application and apply at any time.
Registered Nurse
Registered Nurses (RNS) will be part of a team of occupational therapists (OTs) and RNs providing in-home visits to identified older adults in Bastrop and Caldwell counties. Clients in the program receive six visits from an OT and four from an RN, as well as services from a handy worker. CAPABLE is unique in that it is client-driven; participants set their own goals with the assistance of OTs and RNs. An ideal candidate has experience performing in-home visits with older adults and is committed to assisting the client to set their own goals. Licensure as a registered nurse in the state of Texas are required. Training in the CAPABLE model is provided. Link to more information about the CAPABLE model or contact Sherry Wright.
This position will be for a one-year contract, 20 to 30 hours per week, with ability to extend.
Read the complete scope of work, the contract term, and application form.
Salary range: $52.00 per hour
Submissions: A completed application form and resume should be submitted to [email protected] with “CAPABLE RN Position” in the subject line.
Deadline: CAPCOG is continually looking for contractors to support this function, please feel free to complete the application and apply at any time.
Home Repair Professional
Home Repair Professionals will be part of a team of occupational therapists (OTs) and registered nurses (RNs) providing in-home visits to older adults in Bastrop County. Clients in the program receive home repairs based on goals identified by participants; repairs are generally limited in scope and are intended to improve day-to-day functioning of participants. An ideal candidate has experience with a wide variety of home repair jobs, such as installing railings and replacing light fixtures, as well as experience working with older adults.
This position will be for a 12-month contract, with ability to extend. Training in the CAPABLE model is provided. Link to more information about the CAPABLE model or contact Sherry Wright.
Read the complete scope of work, the contract term, and application form.
Salary: Per-job basis determined by client needs
Submissions: A completed application form and resume should be submitted to [email protected] with “CAPABLE Home Repair Pro Position” in the subject line.
Deadline: CAPCOG is continually looking for contractors to support this function, please feel free to complete the application and apply at any time.
Procurement Protest Procedure
Protest in Writing
An unsuccessful bidder/offeror/quoter may protest the procurement process by following this procedure. The protest must be made within five business days of the date the basis of the protest to the procurement process became known or should have become known to the protester, whichever is earlier. The protest must be submitted in writing to CAPCOG, to the attention of the contact person, and identify and be signed by the protester. The protest must identify the bid/proposal/quote or contract award or both being protested and must specifically describe the basis for the protest, including, if relevant, the qualifications of the winning bidder/offeror/quoter; the suitability of the supplies, equipment, or services offered; alleged irregularities in the procurement process; citation to each law or policy allegedly violated; and all additional, pertinent information regarding the procurement process.
Action Following Protest
Upon receipt of the written protest, CAPCOG shall furnish a copy of the protest to all of the other bidders/offerors/quoters and suspend the procurement process until the protest is resolved. CAPCOG shall also suspend award of the contract, or its performance if already awarded, until the protest is resolved unless (1) there is a bona fide emergency justifying the immediate award or the start of performance or completion of the contract; or (2) federal or state law requires award or completion of the contract by a particular date.
Informal Resolution of Protest
Upon receipt of the written protest, the contact person shall communicate in writing with the protester within three business days after receipt and attempt to resolve the protest informally. If the protest cannot be informally resolved between the contact person and protester within three business days after the contact person’s first written communication with the protester, the protester may request the Executive Director to decide the protest. The request must be in writing and be received by the Executive Director within three business days after the last written communication between the contact person and protester. The contact person shall summarize the efforts to resolve the protest, and recommend a decision on the protest, in a memorandum to the Executive Director, which shall be marked “Confidential – Intragency Memorandum” on each page, and forward the complete procurement file to the Executive Director.
Decision by Executive Director on Protest
Upon receipt of the request, the Executive Director, or her or his designee appointed in writing to act for the Executive Director on the protest, shall decide the protest. The Executive Director (or designee) shall review the entire procurement file and may interview CAPCOG employees and communicate in writing with the protester and others with information about the procurement process and contract award (if made). The Executive Director shall decide the protest within 10 business days following receipt of the request. The decision must be in writing, signed by the Executive Director, and a copy of the decision furnished to the protester and to all of the other bidders/offerors/quoters for the procurement. The Executive Director’s decision on the protest is final unless the protestor is permitted to appeal to the Executive Committee’s Procurement Protest Appeal Subcommittee.
Appeal to Executive Committee’s Appeal Subcommittee
The Executive Director may permit appeal of the Executive Director’s decision denying the protest to the Executive Committee’s Procurement Protest Appeal Subcommittee if the protester requests the appeal in writing and the request is received by the Executive Director within five business days following the date of the decision. In deciding whether to permit the appeal, the Executive Director shall consider the dollar amount of the bid/proposal/quote or contract award and the cost to CAPCOG of delaying the award or performance of the contract; the protester’s good faith in requesting the appeal; the seriousness of the alleged violation of CAPCOG’s Procurement Policy or applicable law; the novelty of the protest; and any other factors relevant to the Executive Director’s decision denying the protest. The Executive Director’s decision to permit or reject appeal to the Subcommittee must be in writing, made within five business days following receipt of the protestor’s request, and shall be furnished to the protester and to all of the other bidders/offerors/quoters for the procurement.
The decision of the Executive Committee’s Procurement Protest Appeal Subcommittee on the appeal is final unless the protester files suit challenging the decision, in a court of competent jurisdiction in Travis County, Texas, within 15 business days following the date of the decision.
Action Following Final Decision on Protest
If the Executive Director denies the protest, and there is no timely appeal or court challenge, the procurement process shall resume and the contract awarded or the award confirmed if already made before the protest was received. If the Executive Director sustains the protest, or the appeal or court challenge is successful, the Executive Committee shall revoke the contract award (if made), reject all the bids/proposals/quotes, and solicit new bids/proposals/quotes if in CAPCOG’s best interest.
After the protest is finally resolved, CAPCOG shall notify the grantor agency, if any, of the details of the protest.