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State Homeland Security Program Grant

CAPCOG has announced the FY 2019 State Homeland Security Program (SHSP) Grant application-timeline and process.

The SHSP grants provide funding to address high-priority preparedness gaps across all FEMA core capabilities and mission areas that support terrorism preparedness. The optimized delivery of core capabilities requires a combined effort of multiple organizations and levels of government, from federal to local. Texas applies a regional approach to develop recommendations for funding projects to reach its preparedness goals. Each council of governments receives an allocation for projects addressing terrorism risks within their region. Within CAPCOG, specific use of funds should result in regional benefits to the ten counties in preventing or responding to terrorist activities. Many capabilities that support terrorism preparedness simultaneously support preparedness for other hazards and the resources obtained with awarded funds may be dual-purposed to address any hazard or risk.

The Texas Office of the Governor is expected to post the Request for Applications (RFA) for the SHSP grants on the Texas eGrants management portal by Dec. 15, 2018.

> Go to the management portal at eGrants.gov.texas.gov

Proposed projects shall address identified threats or hazards in the CAPCOG Threat and Hazard Identification and Risk Assessment (THIRA), core capability gaps as identified in the regional State Preparedness Report, demonstrate a regional approach, and may either sustain, build, or expand existing homeland security programs.

Submitted applications are peer reviewed and ranked for recommendation to the CAPCOG Homeland Security Task Force and prioritized by the Task Force. The CAPCOG Executive Committee recommends the finalized prioritized list to the Office of the Governor. All applications are subject to final approval by the Office of the Governor’s Homeland Security Grant Division (HSGD).

The CAPCOG FY 2019 Regional Grant Process outlines the timeline and process for outreach, submittal and prioritization of project applications.

> Download the CAPCOG FY2019 SHSP Regional Grant Process
> Contact the CAPCOG homeland security staff with questions

Grant Processes

Important Dates

  • CAPCOG Mandatory SHSP Grant Workshops Dec. 11 and Dec. 13. 2018. Read about the workshops below.
  • Entities can start submitting grant applications on eGrants starting Dec. 15, 2018. (Tentative date)

    > Go to egrants.gov.texas.gov

  • In order for CAPCOG to review and rank applications, the application form must be complete by Jan. 24, 2019.
  • The local jurisdiction’s authorized official must certify to submit the application by Feb. 28, 2019.
  • The Office of the Governor announces Ready for Release Notices to awarded applicants on August 31, 2019 (tentative). To remain eligible, no expenditures toward a submitted project can commence before notice.

Mandatory SHSP Grant Workshops

All interested parties considering application(s) must send a representative to attend a mandatory workshop. The workshop covers what to expect during the application process including:

  • Who can apply and what activities are eligible for funding
  • Application requirements and supporting documentation
  • Applicable federal and state rules, regulations and certifications required of applicants
  • Key dates and deadlines

Two workshop opportunities are available. Entities that anticipate applying for grant funding only need to attend one mandatory workshop. If a jurisdiction does not send a representative (preferably the project manager or application grant writer), application(s) submitted by the jurisdiction will not be considered for funding.

> Register for Dec. 11 SHSP grant application workshop
> Register for Dec. 13 SHSP grant application workshop

Grant Application Development

To further assist local jurisdictions in applying for SHSP grant funding, CAPCOG has highlighted specific notes about completing grant applications. The Office of the Governor has provided recommendations for narratives through examples:

> Read the note about the Narrative Tab in egrants.gov.texas.gov
> Read the note about the Budget Tab in egrants.gov.texas.gov

The following links could be helpful to applicants seeking FY2018 SHSP grant funding:

AEL Codes and Code Descriptions Title 2 Code of Federal Regulations (2CFR) Part 200 eGrants User’s Guide to Creating an Application
Uploading eGrants Files Preliminary Review Report (Video) Budget Line Item Edits (Video)
Find and Resolve a Special Condition (Video) Grant Adjustment Tutorial (Video) Prepare and Submit an FSR (Video)
OOG-HSGD Homepage HSGD Guidance – FAQ FEMA Preparedness (Non-Disaster) Grants

> Download all the helpful links in a PDF document

Previous Years’ Grant Processes

Fiscal Year 2018

> Read the CAPCOG SHSP grant process for FY 2018

Fiscal Year 2017

> Read the CAPCOG SHSP grant process for FY 2017